TUM Venture Labs: Senior Event Manager – Flagship Events (m/f/d)

TUM Venture Labs is a joint initiative of UnternehmerTUM and the Technical University of Munich (TUM). Through our network of domain-specific incubators, we support deep-tech and life science start-ups from the earliest idea to investor readiness, providing access to cutting-edge research, industry experts, and state-of-the-art infrastructure.

About the role

As an Event Manager – Flagship Events, you will be a key contributor to our most impactful event formats, bringing together founders, investors, researchers, and industry leaders at the intersection of science, technology, and entrepreneurship. You will shape how TUM Venture Labs shows up in the ecosystem – through events that don't just run smoothly, but genuinely move the needle for the people in the room.

Your first and most immediate project will be our official side-event at the Munich Security Conference (MSC) 2027 – a high-profile gathering at the intersection of deep tech, policy, and global security. You will play a key role in the operational planning & delivery of the event, with strategic & content support by our leadership team and network of domain experts.

Operational event management (45%)

• Drive the operational delivery of flagship events – from logistics and supplier management to on-site coordination (starting with co-creating our official MSC side-event)
• Manage location sourcing, technical infrastructure, catering, accessibility requirements, and sustainability standards and own event-ralted budget tracking and financial reporting
• Manage digital event platforms including registration, agenda management, and invite management
• Coordinate with our internal teams, volunteers, and external service providers on the ground
• Produce structured post-event reports including KPI analysis, attendance metrics, participant feedback, and actionable improvement measures

Strategic event planning (30%)

• Support strategic planning of large-scale flagship events with several hundred participants (starting with our official MSC side-event in cooperation with UnternehmerTUM)
• Identify and develop sponsorship opportunities and strategic partnerships that strengthen our events and contribute to long-term financial sustainability
• Develop and continuously refine scalable event concepts that strengthen TUM Venture Labs' position as a leading platform in the European deep-tech and innovation ecosystem
• Evaluate and select venues, formats, and technologies tailored to diverse audiences and event objectives

Communication & visibility (15%)

• Develop event agendas, speaker briefings, participant communications, and event documentation
• Work closely with our marketing team to ensure effective, audience-appropriate promotion of events and strengthening of our brands
• Uphold consistent external presentation in line with TUM Venture Labs branding guidelines

Stakeholder & partner management (10%)

• Negotiate and manage contracts with venues, agencies, technical providers, sponsors and other service partners
• Collaborate cross-functionally with internal teams across Venture Labs, Communications, Operations, and UnternehmerTUM in total
• Steer external agencies and service providers against clear quality and budget targets

• 4+ years of professional experience in planning and executing complex, large-scale events in a leading role
• A strong track record of delivering flagship-level events in the startup, innovation, technology, or investment space
• University degree (Bachelor's or Master's) in Event Management, Communications, Business Administration, or a comparable field
• Exceptional organisational skills, an entrepreneurial mindset, hands-on attitude, and the ability to coordinate with multiple workstreams simultaneously – including under time pressure
• Proven ability to thrive in demanding, high-pressure environments – you stay composed and effective when stakeholder complexity is high and the stakes are real
• Experience in negotiating with venues, agencies, and external service providers, including contract management
• Confident command of digital event tools and platforms (e.g. for registration, invite management, matchmaking, agenda management)
• Fluent English and German skills (C1/C2)
• Analytical mindset with experience in KPI-based event reporting

• Generous annual training budget and catalog for internal training sessions, external seminars, conferences, and keynotes.
• Plenty of room for creativity, initiative, and responsibility
• Unlimited access to our high-tech workshop, the "MakerSpace"
• Flexible working hours and the option to work from home enable a good work-life balance.
• Flexible monthly mobility budget via the Moovster app (MVG, Lime, Uber, Jobrad, etc.)
• Comprehensive sports program (yoga, pilates, mindfulness, CrossFit, Wellpass membership, as well as access to TUM sports offerings)